Why and who?
The intended recipient of the information provided in this Policy is:
- Users of the Services
- Potential customers
- Visitors of our website
“Applicable Law” refers to the legislation applicable to the processing of Personal Data, including the GDPR, supplementary national legislation, as well as practices, guidelines and recommendations issued by a national or EU supervisory authority.
“Controller” is the company/organisation that decides for what purposes and in what way personal data is to be processed and is responsible for the Processing of Personal Data in accordance with Applicable Law.
“Data Subject” is the living, natural person whose Personal Data is being processed.
“Personal Data” is all information relating, directly or indirectly, to an identifiable natural person.
“Processing” means any operation or set of operations which is performed on Personal data, e.g. storage, modification, reading, handover and similar.
“Processor” is the company/organisation that processes personal data on behalf of the Controller and can therefore only process the Personal Data according to the instructions of the Controller and the Applicable Law.
“The Services” means the platform Hormona (www.hormona.io).
The definitions above shall apply in the Policy regardless if they are capitalised or not.
Hormona’s role as a Controller
The information in this Policy covers Personal Data Processing for which Hormona is the Controller. As a Controller we are responsible for the Processing for which we decide the purpose of (“the why”) and the means for the Processing (what methods, what personal data and for how long it is stored). The Policy does not describe how we Process Personal Data in the role of a Processor – i.e. when we process Personal Data on behalf of our customers.
We provide a platform for information around women’s health and in order to send you updates, news or promotions we need to store your personal email. Your email will not be shared with any third parties.
Hormona’s processing of personal data
We have a responsibility to describe and demonstrate how we fulfill the requirements that are imposed on us when we Process your Personal Data. This section aims to describe:
- That Processing of Personal Data is necessary is for the purpose
- That we have identified the lawful basis for the Processing
Consent – Hormona may process your personal data after you have given your consent to the Processing. Information regarding the processing is always provided in connection to the request of consent.
For how long do we store your personal data?
We will keep your personal data as long as it is necessary for the purpose for which it was collected. Depending on the lawful basis on which we support the Processing, this may a) be regulated in a contract, b) be dependent on valid consent, c) be stated in legislation or d) follow by an internal assessment based on a legitimate interest assessment (LIA). In the list below, we indicate, where possible, the period during which the Personal Data will be stored and the criteria used to determine the storage period.
- Processing and purpose of Processing: To communicate directly with potential customers and visitors. To share news, updates and potential promotions directly with any one that has signed up to our mailing list.
Personal Data: email
Source: Directly from the data subject
Lawful basis: Consent
Storage period: As long as there is a valid consent. Information on how long the consent is valid is provided in connection with obtaining the consent\
You are the one in control of your Personal data and we always strive to ensure that you can exercise your rights as efficiently and smoothly as possible.
Access – You always have the right to receive information about the Processing of data that concerns you. We only provide information if we have been able to verify that it is you that are requesting the information.
Rectification – If you find that the Personal Data we process about you is incorrect, let us know and we will fix it!
Erasure – Do you want us to completely forget about you? You have the right to be forgotten and request deletion of your Personal Data when the Processing is no longer necessary for the purpose for which it was collected. If we are required to retain your information under applicable law or a contract that we have entered with you, we will ensure that it is processed only for the specific purpose set forth in such applicable law or contract. We will thereafter erase the information as soon as possible.
Objections – Do you disagree with our assessment that a legitimate interest for Processing your Personal Data overrides your interest in protecting your privacy? Don’t worry – in such case, we will review our legitimate interest assessment. Of course, we add your objection to the balance and make a new assessment to see if we can still justify our Processing of your Personal Data. If you object to direct marketing, we will immediately delete your personal information without making an assessment.
Restriction – You can also ask us to restrict our Processing of your Personal Data
- Whilst we are Processing a request from you for any of your other rights;
- If, instead of requesting erasure, you want us to limit the Processing of Personal Data for a specific purpose. For example, if you do not want us to send advertising to you in the future, we still need to save your name in order to know that we should not contact you; or
- In cases where we no longer need the information in relation to the purpose for which it was collected, provided that you do not have an interest in retaining it to make a legal claim.
Data portability – We may provide you with the data that you have submitted to us or that we have received from you in connection with a contract that we have entered with you. You will receive your information in a commonly used and machine-readable format that you can transfer to another personal data manager.
Withdraw consent – If you have given consent to one or several specific processing(s) of your Personal Data, you have the right to withdraw your consent at any time and thus ask us to terminate the Processing immediately. Please note that you can only withdraw your consent for future processing of Personal Data and not for Processing that has already taken place.
How you use your rights
Unsubscribe to the mailing list or contact us at email@example.com and we will help you.
Transfer of personal data
In order to run our business, we may need help from others who will process Personal Data on our behalf, so-called Processors.
In cases where our Processors transfer Personal Data outside the UK, we have ensured that the level of protection is adequate, and in compliance with Applicable Law, by controlling that either of the following requirements are fulfilled:
- the level of protection is adequate in the third country where the data is processed;
- the Processor use specific contracts approved for use in the UK which give Personal Data the same protection it has in the UK.
- the Processor has taken other appropriate safeguards prior to the transfer and that such safeguards comply with Applicable law.
We have entered into Data Processing Agreements (DPA) with all our Processors. The DPA sets out, among other things, how the Processor may process the Personal Data and what security measures are required for the Processing.
We may also need to disclose your personal information to certain designated authorities in order to fulfill obligations under applicable law or legally binding judgements.
Hormona has taken technical and organisational measures to ensure that your Personal Data is processed securely and protected from loss, abuse and unauthorised access.
Our security measures
Organisational security measures are measures that are implemented in work methods and routines within the organisation.
Technical security measures are measures implemented through technical solutions.
If we don’t keep our promise
If you think that we are not Processing your Personal Data correctly, even after you have notified us of this, you are always entitled to submit your complaint to the Information Commissioner’s Office (ICO), the UK supervisory regulator for data protection issues.
More information about our obligations and your rights can be found at https://ico.org.uk//.
Changes to this policy
We reserve the rights to make changes to this Policy. In the event that the change affects our obligations or your rights, we will inform you about the changes in advance so that you are given the opportunity to take a position on the updated policy.
We have appointed a Data Protection Officer who can answer questions about your rights and other questions about how we process your personal information.
Contact information for Hormona data protection representative: firstname.lastname@example.org